Your Colleague is Flying to the Meeting by Plane From Another Country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter
Tell me when and where you will meet him/her
Explain where he/she will stop
Tell him/her about other arrangements you have made.
Dear Mr. Aman,
I hope this letter finds you in the best of health and spirits. I am thrilled to learn that you are flying to attend the meeting in our country. As your colleague, I have taken the responsibility of arranging your airport pick-up, hotel accommodation, and planning the meeting.
Our team is excited to meet you in person and discuss our project in detail. I have arranged for a chauffeur-driven car to pick you up from the airport. The driver will be holding a placard with your name, and you will find him waiting for you just outside the customs area. The car will take you to the hotel, where we have booked a deluxe room for your stay.
The hotel is located in the heart of the city and offers a stunning view of the skyline. You will have access to all the amenities, including room service, laundry, and a fitness center. I hope you find the accommodation comfortable and cozy.
Regarding the meeting, we have booked a conference room at our office premises. You will meet our team members, including the project managers, designers, and developers. We will discuss our project’s progress, challenges, and future plans. I am sure you will find our team knowledgeable and enthusiastic.
Lastly, I have arranged for a city tour after the meeting to show you around the city’s popular landmarks and attractions. You will get a taste of our culture, cuisine, and hospitality. I hope this trip turns out to be memorable and fruitful for you.
Looking forward to meeting you soon.
Best regards,
Raman